Privacy Policy

Last Updated: August 13, 2026

Kolkata Salon Academy (“Academy,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of students, prospective students, parents or guardians, website visitors, and other individuals who interact with our Website or services.

As a professional salon and beauty training academy, we may collect and process personal information relating to course enquiries, registrations, admissions, training programs, communication, and other Academy-related services.

This Privacy Policy explains how Kolkata Salon Academy collects, uses, processes, stores, shares, and protects personal information when you access our Website, submit an enquiry, register for a course, communicate with us, or use our services.

By accessing our Website, submitting your information, registering for a course, or using our services, you acknowledge that you have read and understood this Privacy Policy and agree to the practices described below.

1. Interpretation and Definitions

Interpretation

Words with capitalized initials have meanings defined below. The same meaning applies whether they appear in singular or plural.

Definitions

Academy – Refers to Kolkata Salon Academy, operating from its Main Branch at 85, Park St, Esplanade, Mullick Bazar, Taltala, Kolkata, West Bengal 700016, and Second Branch at 41 BB Ganguly Street, 1st Floor, Suite A9, Central Plaza, Bepin Behari, Bow Barracks, Kolkata, West Bengal 700012.

Student – Any individual who makes an enquiry, registers for, or participates in a course, training program, workshop, or other educational service provided by the Academy.

Parent / Guardian – A parent, legal guardian, or authorized person acting on behalf of a Student where applicable.

Personal Data – Information that identifies or relates to an identified or identifiable individual.

Services – Salon and beauty education, training, courses, workshops, admission services, enquiry handling, student support, and other related services provided by the Academy.

Website – https://kolkatasalonacademy.com/

Device – Any device used to access our Website, including mobile phones, tablets, laptops, desktop computers, or similar devices.

Service Provider – A third-party organization or individual that supports the Academy’s operations, such as website hosting, communication, analytics, payment processing, technology, or other operational services.

Usage Data – Technical information collected automatically when a person accesses or interacts with our Website.

Cookies – Small data files stored on a user’s Device that help improve Website functionality, preferences, performance, and analytics.

You – Any individual accessing our Website, submitting an enquiry, registering for a course, communicating with us, or using our Services.

2. Information We Collect

Depending on how you interact with Kolkata Salon Academy, we may collect different categories of information.

Personal Information

Information provided voluntarily by you may include:

Full name
Phone number
WhatsApp number, where applicable
Email address
Residential or correspondence address, where required
Course or training preferences
Enquiry details
Registration information
Admission-related information
Information provided during counselling or course discussions
Other information voluntarily provided while communicating with the Academy

We collect information that is reasonably necessary to respond to enquiries, process registrations, provide training services, communicate with students, and manage Academy operations.

Student and Training Information

Where required for providing Academy services, we may collect information relating to:

Selected course or training program
Registration status
Batch information
Attendance information
Course participation
Assessment or training-related information
Certification-related information
Communication history
Other information reasonably necessary for managing a student’s training

Usage Data

When you access our Website, certain technical information may be collected automatically, including:

IP address
Browser type and version
Device type
Operating system
Pages visited
Date and time of Website access
Time spent on pages
Referring or exit pages
General Website interaction information

Usage Data may be used to understand Website performance, improve functionality, identify technical problems, and maintain Website security.

3. Information Collected Through Enquiries and Communication

We may collect information submitted through:

Website enquiry forms
Contact forms
Telephone calls
WhatsApp communication
Email communication
Course enquiries
Admission discussions
Social media communication
Other direct communication with the Academy

Information collected through these channels may be used to respond to your enquiry, provide course information, process admission-related requests, and maintain appropriate communication records.

4. Tracking Technologies and Cookies

Kolkata Salon Academy may use cookies and similar technologies to improve the functionality, performance, and user experience of our Website.

These may include:

Essential Cookies – Used for basic Website functionality, security, and technical operations.

Preference Cookies – Used to remember certain preferences or settings.

Analytics Cookies – Used to understand Website traffic, visitor behaviour, and Website performance.

Cookies may help us understand how visitors use the Website and identify areas where the Website can be improved.

You may manage or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality or performance of some parts of the Website.

5. How We Use Personal Information

Kolkata Salon Academy may use Personal Data for purposes including:

Responding to course and training enquiries
Providing information about courses and programs
Processing registrations and admissions
Managing student enrolments
Communicating class schedules and training information
Providing student support
Managing attendance and training records
Maintaining certification-related records where applicable
Processing payments where applicable
Managing Academy operations
Improving our courses and services
Improving Website functionality and user experience
Sending relevant Academy updates
Responding to requests and complaints
Preventing fraud, misuse, or unauthorized activity
Maintaining Website and system security
Complying with applicable legal and regulatory requirements

We do not use Personal Data for purposes unrelated to the relevant service or interaction unless permitted or required by applicable law.

6. Marketing and Promotional Communication

Where permitted by applicable law and where appropriate consent has been obtained, Kolkata Salon Academy may use contact information to communicate information about:

Courses
New training programs
Workshops
Academy events
Admissions
Important Academy announcements
Relevant offers or promotional activities

You may request to stop receiving promotional communications at any time by contacting the Academy through the official contact details provided below.

Stopping promotional communications does not necessarily stop essential service-related communications, such as information relating to an existing enquiry, admission, registration, payment, or training program.

7. Sharing of Personal Information

Kolkata Salon Academy may share relevant Personal Data where reasonably necessary for providing Services, operating the Website, processing transactions, or fulfilling legal requirements.

Information may be shared with:

Authorized Academy personnel
Website hosting providers
Technology and IT service providers
Communication service providers
Payment processing providers, where applicable
Analytics or technical service providers
Professional service providers where reasonably necessary
Government, regulatory, or legal authorities where required by law

We aim to limit information shared with third parties to information reasonably necessary for the relevant purpose.

We do not sell or rent Personal Data as an independent commercial product to unrelated third parties.

8. Third-Party Services

Our Website or communications may use or contain references to third-party services such as:

Website hosting services
Payment providers
Communication platforms
Analytics services
Social media platforms
External websites or resources

Third-party providers may process information according to their own terms and privacy policies.

Kolkata Salon Academy does not control the privacy practices, security measures, or policies of independent third-party services.

Users are encouraged to review the privacy policies of third-party services before providing information through those platforms.

9. Payment Information

Where online or electronic payments are accepted, payment transactions may be processed through third-party payment providers.

The Academy may receive transaction-related information necessary to confirm or manage a payment.

Payment credentials such as card numbers, banking passwords, PINs, or authentication information may be processed directly by the relevant payment provider rather than by the Academy.

Users should review the applicable privacy and security policies of the payment provider before completing a transaction.

10. Photographs, Videos, and Student-Related Media

As part of training, workshops, events, practical sessions, demonstrations, or Academy activities, photographs or videos may be created.

Where appropriate and subject to applicable permissions, the Academy may use photographs or videos showing:

Student-created work
Training activities
Workshops
Academy events
Practical demonstrations
Academy facilities
Educational activities

for educational, portfolio, promotional, or marketing purposes.

Where identifiable student images or other personal content require consent, the Academy will seek appropriate permission as required.

Students who have concerns about the use of their identifiable photographs or videos for promotional purposes may contact the Academy through the official communication channels.

11. Use of Student Work

Students may create hairstyles, makeup looks, beauty work, practical assignments, demonstrations, or other work during their training.

Where appropriate, photographs or other records of student-created work may be used by the Academy for:

Educational purposes
Training examples
Academy portfolio purposes
Promotional purposes
Marketing communications

Where such material contains identifiable Personal Data, appropriate permissions will be considered as required by applicable law.

12. Retention of Personal Data

Kolkata Salon Academy retains Personal Data only for as long as reasonably necessary for the purposes for which it was collected, including service delivery, student administration, record keeping, legal compliance, dispute resolution, and legitimate operational requirements.

Retention periods may vary depending on the type and purpose of the information.

Generally:

Enquiry and communication records may be retained for a reasonable period necessary to manage the enquiry and related records.
Student and registration records may be retained for as long as reasonably necessary for Academy administration.
Attendance, training, and certification-related records may be retained for legitimate academic and administrative purposes.
Financial and transaction records may be retained for the period required under applicable law and accounting requirements.
Marketing information may be retained until the user opts out, subject to applicable requirements.

When Personal Data is no longer reasonably required, it may be securely deleted, anonymized, or otherwise disposed of in accordance with applicable requirements.

13. Data Security

Kolkata Salon Academy takes reasonable technical, organizational, and administrative measures to protect Personal Data against unauthorized access, misuse, alteration, disclosure, loss, or destruction.

Depending on the nature of the information and systems involved, security measures may include:

Restricted access to Personal Data
Controlled access to internal systems
Secure data storage practices
Confidentiality requirements for authorized personnel
Appropriate technical safeguards
Monitoring and security measures where reasonably necessary

However, no electronic storage system or Internet transmission method can be guaranteed to be completely secure.

Accordingly, while we take reasonable measures to protect Personal Data, we cannot guarantee absolute security against every possible security threat.

14. Accuracy of Information

Students, prospective students, and Website users are responsible for providing accurate, complete, and current information.

Kolkata Salon Academy is not responsible for consequences resulting from incorrect, incomplete, outdated, misleading, or fraudulent information provided by a user.

Where necessary, we may request updated or additional information to process an enquiry, registration, admission, payment, or training-related service.

15. Children’s and Minor’s Privacy

Some students may be minors depending on the eligibility requirements of particular training programs.

Where Personal Data relating to a minor is collected or processed, the Academy will seek to handle such information in accordance with applicable Indian data-protection requirements and with appropriate parental or lawful guardian involvement where required.

Parents or lawful guardians may contact the Academy regarding Personal Data relating to a minor and may request appropriate action subject to applicable law.

The Academy does not knowingly seek unnecessary Personal Data from children.

16. Your Privacy Rights

Subject to applicable law and lawful limitations, you may have rights relating to your Personal Data, including the ability to:

Request information regarding Personal Data held by us
Request correction of inaccurate or incomplete information
Request deletion of Personal Data where legally permissible
Withdraw consent where processing is based on consent
Request restriction or cessation of certain processing where applicable
Raise a privacy-related concern or complaint

To exercise applicable privacy rights, you may contact us using the details provided in the Contact Us section.

We may need to verify your identity before processing certain requests in order to protect Personal Data against unauthorized access.

17. Data Breach and Security Incidents

If the Academy becomes aware of a security incident involving Personal Data, we will take reasonable steps to assess, contain, investigate, and address the incident.

Where notification is required under applicable law, appropriate notifications may be made to affected individuals and/or relevant authorities in accordance with applicable requirements.

18. Legal and Regulatory Compliance

Kolkata Salon Academy may collect, use, retain, or disclose Personal Data where reasonably necessary to:

Comply with applicable laws
Respond to lawful requests from authorities
Prevent fraud or misuse
Protect the Website and Academy systems
Investigate suspected unlawful activity
Establish, exercise, or defend legal claims
Protect the rights, safety, and property of the Academy, students, staff, or others

Such processing may take place without separate consent where permitted or required by applicable law.

19. Third-Party Links

Our Website may contain links to external websites or resources.

These third-party websites operate independently from Kolkata Salon Academy and may have their own privacy policies and practices.

The Academy is not responsible for:

Privacy practices of third-party websites
Content published by external websites
Security practices of external providers
Data collected by third-party websites

Users should review the privacy policies of external websites before submitting Personal Data.

20. International Data Transfers

Certain Service Providers used by the Academy may process or store information outside India.

Where Personal Data is transferred or made accessible outside India, the Academy will take reasonable measures and comply with applicable legal requirements relating to such processing and transfer.

21. Disclaimer Regarding Website Information

Kolkata Salon Academy makes reasonable efforts to provide accurate and useful information through its Website.

However, information relating to courses, fees, schedules, training programs, facilities, trainers, workshops, and other services may change from time to time.

Website information should therefore be considered general information unless specifically confirmed by the Academy.

The Academy does not guarantee that Website content will always be completely accurate, current, uninterrupted, or free from technical errors.

22. Changes to This Privacy Policy

Kolkata Salon Academy may update or modify this Privacy Policy from time to time to reflect changes in:

Our services
Website functionality
Data-processing practices
Technology
Operational requirements
Applicable legal or regulatory requirements

Any updated version will be published on the relevant Website page with a revised “Last Updated” date.

Users are encouraged to review this Privacy Policy periodically.

Continued use of the Website or Services after an updated Privacy Policy is published may constitute acknowledgement of the revised Policy to the extent permitted by applicable law.

23. Governing Law and Jurisdiction

This Privacy Policy shall be governed by and interpreted in accordance with the applicable laws of India.

Subject to applicable law, disputes relating to this Privacy Policy or the handling of Personal Data shall be subject to the jurisdiction of the competent courts in Kolkata, West Bengal.

Nothing in this section is intended to restrict any statutory privacy or consumer right that cannot legally be excluded.

24. Contact Us

If you have questions, requests, or concerns regarding this Privacy Policy or the way your Personal Data is handled, you can contact Kolkata Salon Academy using the details below.

Kolkata Salon Academy

Main Branch:
85, Park St, Esplanade, Mullick Bazar,
Taltala, Kolkata, West Bengal 700016

Second Branch:
41 BB Ganguly Street, 1st Floor, Suite A9,
Central Plaza, Bepin Behari, Bow Barracks,
Kolkata, West Bengal 700012

Call: +91 93305 69269
WhatsApp: +91 93305 69269
Email: kolkatasalonacademy@gmail.com
Website: https://kolkatasalonacademy.com/

For privacy-related requests, please mention your name, registered contact details, and the nature of your request so that our team can assist you appropriately.